06 June 2022

JOB TITLE: NAPBoard Administrative Assistant

REMUNERATION: $15.00 - $20.00 per hour

pay period is monthly and allowance for use of personal e-devices paid semi-annually

VACATION ALLOTMENT: 4% of annual gross earnings, paid within last payroll of the calendar year

WORK HOURS: One day per week with occasional extra ½ to full day (assigned by Administrative Director)

(28 hours per month averaged) on Tuesday [or Wednesday]

REVIEW OF PROGRESS: every 3 months


  1. Independent application of clerical and organizational skills;

  2. Excellent communication and customer service skills and experience with dealing with the general public, legal and realty professionals, planning experts and surveyors;

  3. Experience with convening quasi-judicial meetings and related secretariat;

  4. Accurate documenting skills and accurate record keeping and archiving;

  5. Viable use of electronic communication and website management.


The NAPBoard Administrative Assistant will report the Administrative Director and will do tasks as assigned, including:

  1. Clerical tasks related to the NAPBoard administrative operations;

  2. Clerical tasks related to processing Consent applications (mailing preparations of Notices of Meeting or Notices of Decision)

  3. Phone and email communications, photocopying, filing, scanning etc.

  4. Clerical preparation of the labels, agenda and Minutes document;

  5. Xcel Charting of tracked tasks, as assigned

  6. Other duties and tasks as assigned by the Administrative Director or NAPBoard Member

The North Almaguin Planning Board (NAPBoard) is a quasi judicial body for the Unincorporated Townships of East Mills, Hardy, McConkey, Patterson, Pringle and Wilson, and the Incorporated Municipality of Powassan to deliver certain planning services prescribed in the Ontario Planning Act, as delegated by the Minister of the Ontario Ministry of Municipal Affairs and Housing:

Section 53 for land located in the six unincorporated townships identified above

Sections 51, 53 and 57 for land located in the Municipality of Powassan

Until further notice attending the NAPBoard office will require a set appointment. Please contact  the NAPBoard by email or telephone..

Information can be submitted at the Powassan municipal office reception or after hours through the drop box on the exterior of the Powassan Municipal Building at 250 Clark Street.

Note you will be required to be screened and also wear a mask to enter the 250 Clark Street municipal building until such time as the Parry Sound Public Health Unit retracts that requirement.

The NAPBoard operates onTuesday and Wednesday:  Contact is available by telephone 705-724-6758 or email northalmaguinplanningboard2018@gmail.com



During the COVID 19 containment, Consent Applications may be submitted by Canada Post mail or dropped off at 250 Clark Street municipal office reception.

CONSENT APPLICATION FORMS MUST BE COMPLETE before they can be processed. Please see info in the APPLICATION tab.]

Public Meetings for hearing Consent Applications are being held subject to COVID containment regulations. Applications for Consents will be assigned a public meeting date when the application is deemed complete and a meeting may be held.

Once a public meeting date is determined, attendance by virtual media can be accommodated as well as in person. Please email your request to obtain the login information 2 days in advance of the meeting date.


Submissions seeking *Consent Certification can be MAILED to P.O. Box 57 Powassan ON P0H 1Z0 or dropped off at reception at 250 Clark Street Powassan. Email of the documents can be sent ahead for review by staff.

Email: northalmaguinplanningboard2018@gmail.com

The fee is to be mailed with the paper copy of the documentation.

*PLEASE submit your Certification documentation at least 30 DAYS prior to the date of closing on the conveyance transaction OR within 30 DAYS ahead of the lapse date.