APPLY BY EMAIL:  northalmaguinplanningboard2018@gmail.com on or before 23 June 2026

JOB DESCRIPTION

CASUAL PART TIME EMPLOYMENT (within the Current Term of the NAPBoard to 30 November 2026)

[Definition: Casual Part Time employees typically work irregular hours, based on demand of required tasks. This arrangement benefits both the employer and the employee in terms of flexibility. However, it does not change your legal status. Once you are hired, you are an employee under Ontario law and most ESA protections apply immediately.]

TITLE:  NAPBoard Administrative Director  (Office management and supervision of Administrative Clerk position)

REMUNERATION: $45.00 - $75.00 per hour

WORK HOURS: PART TIME hours (5 to 7 hours per day) 1 to 2 days per week (only as needed)

REQUIRED SKILLS: Independent application of organizational skills, excellent communicative and customer service skills and experience, accurate documenting skills, records archiving, experience with convening quasi-judicial meetings and related secretariat, familiarity and knowledge about the consent and subdivision application processes prescribed in the Planning Act and other Provincial and Federal Acts related to the Board’s operation, 80 wpm keyboard, general accounting.  A rudimentary understanding the real estate transaction process and related legislation is an asset.

RESPONSIBILITIES & TASKS

The Board Administrator is responsible for managing the operation of the North Almaguin Planning Board (NAPB) and the administration, technical and clerical duties related to its consideration of consent and subdivision applications.  This position is the key link of communication with the NAPBoard Member and also the Ministry of Municipal Affairs staff.

Consent and Subdivision Application Statutory Processing

• Receive and review applications for consent/subdivision according to Ministry of Municipal Affairs (MMA) requirements
• Process the consent / subdivision applications in consultation respective agencies and the Ministry of Municipal Affairs
• Statutory documentation (Notices of Meeting, Notices of Decision & correspondence to applicants)
• Be available for personal contact and telephone / email enquiries by prospective applicants
• Consult with the Board Members regarding applications and operating issues
• Keep the Consent Files complete and intact and prepare e-files for archives
• Manage the Certification Process

Operations Management

• Supervise the Administrative Clerk / Bookkeeper / Records Manager
• Monitor and report on the NAPB operating expenses toward updating processes for fiscal savings Oversee Charting of the Consent Application activity & Certification activity
• Consult with the Ministry of Municipal Affairs for fiscal grants
• Document drafting (i.e. Bylaws, Correspondence to MMAH and agencies Ministers, etc

JOB DESCRIPTION

CASUAL PART TIME EMPLOYMENT (within the Current Term of the NAPBoard to 30 November 2026)

TITLE: NAPBoard Office Clerk / Bookkeeper / Records Manager

[Definition: Casual Part Time employees typically work irregular hours,based on demand of required tasks. This arrangement benefits both the employer and the employee in terms of flexibility. However, it does not change your legal status. Once you are hired, you are an employee under Ontario law and most ESA protections apply immediately.]

REMUNERATION: $30.00 - $55.00

WORK HOURS: PART TIME hours (3 hours per day) 1 to 2 days per week (only as needed to fulfill task)

REQUIRED SKILLS: Independent application of organizational skills, excellent communicative and customer service skills and experience, accurate documenting skills, records archiving, experience with convening quasi-judicial meetings and related secretariat, familiarity and knowledge about the consent and subdivision application processes prescribed in the Planning Act and other Provincial and Federal Acts related to the Board’s operation, 80 wpm keyboard, general accounting.  A rudimentary understanding the real estate transaction process and related legislation is an asset

Back up the Administrator for client contact: telephone / email enquiries

General Administration

• Retrieve Canada Post mail and respond accordingly
• Keep email and written communication with the Board Members current
• Convene Board Meetings: draft Minutes and Bylaw documents
• Keep the NAPB website up to date
• Book keeping
• Keep the NAPB accounts and prepare statements for annual financial audit required by the MMA.
• General bookkeeping (payables) and banking tasks (deposit application fees) and keeping the NAPB Members apprised of monthly financial status
• Chart consent applications and keep NAPB Members apprised
• Create paper files and e-files of consent and subdivision applications

Archive prior year’s consent and subdivision applications after creating

NAPB at its regular Statutuory Public Meeting on 16 April 20266 passed

RESOLUTION 30-2026     Moved by Roger Glabb                  Seconded by Randy Hall

WHEREAS the North Almaguin Planning Board (NAPBoard) is a not-for-profit entity delegated authority by the Ministry of Municipal Affairs and Housing (MMAH) to deliver planning services for lands located in its six (6) unincorporated townships of East Mills, Hardy, McConkey, Pringle, Patterson or Wilson located in the District of Parry Sound in north/eastern Ontario;

AND WHEREAS the funding from the Ministry of Municipal Affairs and Housing (MMAH) has remained at the same rate since 2009 to fund the provision of planning services to the six (6) unincorporated townships of East Mills, Hardy, McConkey, Pringle, Patterson and Wilson which have experiences substantive growth in population and the desire of the landowners to manage their land assets for financial gain;

AND WHEREAS MMAH has directed the NAPBoard to increase its set fees for Consent applications instead of increasing the grant funding, which could mitigate the amount of fee increased required to meet operating costs, and over the course of its existence, the issuance of the MMAH operating fund has consistently been delayed, often to the third to fourth quarter of the provincial fiscal year, leaving the NAPBoard to rely on set fees to continue its operation;

AND WHEREAS an Official Plan is recommended by MMAH as per its planning policies and legislated in the Ontario Municipal Act, and would provide supportive information for the delivery of planning services for the lands located in the unincorporated townships of East Mills, Hardy, McConkey, Pringle, Patterson and Wilson; in particular in the event of defending its decision that has been appealed to the Ontario Land Tribunal (OLT);

AND WHEREAS the NAPBoard subsequently processed a Request for Proposal and awarded it to PlanScape in 2025 to commence the lengthy process of implementing an Official Plan for the subject unincorporated townships, on a scheduled payment schedule divided by the respective tasks involved, to which the MMAH responded in the fourth quarter of its 2025/26 year with less than half of the amount requested in the NAPBoard’s Business Case Funding application submitted in June 2025 seeking funding assistance of the Official Plan project, leaving the NAPBoard to bear the full expense of the Official Plan;

BE IT RESOLVED THAT the Ministry of Municipal Affairs and Housing (MMAH) be advised that the Official Plan project for the six (6) unincorporated townships of East Mills, Hardy, McConkey, Pringle, Patterson and Wilson that the NAPBoard commenced in 2025, is suspended until MMAH issues the NAPBoard an appropriate operating fund grant per annum in a timely manner, and also provides supportive funding for the Official Plan for the subject unincorporated townships.

CARRIED

NAPBoard Public Meeting START TIME - see Agenda and/or Notice of Meeting

NOTICE:  To ENQUIRE 

Powassan Reception is open from 8:30am through 4:30pm - Monday, Tuesday, Thursday, Friday (closed Wednesdays)

If you wish to have your Declaration processed by a Commissioner of Oaths, that service is available by Powssan staff for a fee.

PLEASE CALL FOR AN APPOINTMENT 

PAYMENT OF FEES TO THE NAPBOARD may only be made via:

CHEQUE

CANADA POST MONEY ORDER

BANK TELLER CHEQUE

CASH PAYMENTS WILL NOT BE ACCEPTED

The North Almaguin Planning Board (NAPBoard) is a quasi judicial body for the Unincorporated Townships of East Mills, Hardy, McConkey, Patterson, Pringle and Wilson, and the Incorporated Municipality of Powassan to deliver certain planning services prescribed in the Ontario Planning Act, as delegated by the Minister of the Ontario Ministry of Municipal Affairs and Housing:

Section 53 for land located in the six unincorporated townships identified above

Sections 51, 53 and 57 for land located in the Municipality of Powassan

Until further notice attending the NAPBoard office will require a set appointment. Please contact  the NAPBoard by email or telephone..

Information can be submitted at the Powassan municipal office reception or after hours through the drop box on the exterior of the Powassan Municipal Building at 250 Clark Street.

Note you will be required to be screened and also wear a mask to enter the 250 Clark Street municipal building until such time as the Parry Sound Public Health Unit retracts that requirement.

Contact is available by telephone 705-724-6758 or email northalmaguinplanningboard2018@gmail.com