JOB OPPORTUNITY

SEEKING INTEREST in the NAPBoard Administrative Director POSITION

Submit Your Resume to northalmaguinplanningboard2018@gmail.com

TITLE: NAPBoard Administrative Director
Office management and supervision of Administrative Clerk position.
REMUNERATION: $45.00 - $75.00
REQUIRED SKILLS: Independent application of organizational skills, excellent communicative and customer
service skills and experience, accurate documenting skills, records archiving, experience with convening
quasi-judicial meetings and related secretariat, familiarity and knowledge about the consent and
subdivision application processes prescribed in the Planning Act and other Provincial and Federal Acts
related to the Board’s operation, 80 wpm keyboard, general accounting. A rudimentary understanding the
real estate transaction process and related legislation is an asset.

RESPONSIBILITIES & TASKS
The Board Administrator is responsible for managing the operation of the North Almaguin Planning Board
(NAPB) and the administration, technical and clerical duties related to its consideration of consent and
subdivision applications. This position is the key link of communication with the NAPBoard Member and
also the Ministry of Municipal Affairs staff.
Consent and Subdivision Application Statutory Processing
- Receive and review applications for consent/subdivision according to Ministry of Municipal Affairs
(MMA) requirements
- Process the consent / subdivision applications in consultation respective agencies and the Ministry
of Municipal Affairs
- Statutory documentation (Notices of Meeting, Notices of Decision & correspondence to applicants)
- Be available for personal contact and telephone / email enquiries by prospective applicants
- Consult with the Board Members regarding applications and operating issues
- Keep the Consent Files complete and intact and prepare e-files for archives
- Manage the Certification Process
Operations Management
- Supervise the Administrative Clerk / Bookkeeper / Records Manager
- Monitor and report on the NAPB operating expenses toward updating processes for fiscal savings
Oversee Charting of the Consent Application activity & Certification activity
- Consult with the Ministry of Municipal Affairs for fiscal grants
- Document drafting (i.e. Bylaws, Correspondence to MMAH and agencies Ministers, etc)

IMPORTANT

Resolution 26-2026 passed 16 April 2026 (rescinding and replacing Resolution 67-2025)

1. The date on which a complete Consent application will be assigned to a particular statutory public meeting will be strictly enforced (no exceptions).

2. NAPBoard staff will not act as agent of the applicant(s) for the purpose of completing the Consent application form.

3. Section 10 of the Consent Application MUST be signed in person by the applicant.

4. To be considered complete, all Consent applications seeking the creation of a new lot MUST contain the following:

- A Consent Form (up to 2 Consent requests in each form) only typed for legibility (available on the napb.ca website with written instructions) [NO hand written forms will be accepted]

- The set fee for each Consent being requested (each new lot requested; a permanent easement or other process prescribed in Section 53 or 57) payable only by personal cheque or money order (NO CASH will be accepted)

- A professional planning justification report, which may be prepared by the applicant(s), however it is preferred that the planning justification report be prepared by a qualified professional planner. [often the survey firm hired to prepare the sketch will have professional lanner(s) to act as agent]

- A sketch prepared by a registered Surveyor, which depicts the new lot AND the primary property and adjacent lands

- Either Local Roads Board (LRB) confirming frontage on a year round maintained road for lands located in the unincorporated townships OR MTO comments for land with highway frontage

- North Bay Mattawa Conservation Authority (NBMCA) comments for feasibility of septic (unless in the serviced area of Powassan)

- Ontario Ministry of Agriculture comments if the new lot is within 750m of land with livestock activity

- Any other agency comments particular to the land in the area of the proposed new lot

- Title Report confirming ownership of the land by the applicant(s) and any relative encumbrance of easement etc., and/or copy of a Bona Fide Agreement of Purchase and Sale if the applicant is a potential purchase of the land (per subsection 53(1) of the Planning Act).

PUBLIC MEETING - START TIME

NAPBoard Public Meeting START TIME - see Agenda and/or Notice of Meeting

ENQUIRING ABOUT SEVERANCE

7 Oct 2024

NOTICE: To ENQUIRE

Please go to the CONTACT US section of this website, and fill out the Enquiry Form. It will be emailed to the NAPB staff for review and response. The Consent Application form is available on website napb.ca and paper copies can also be retrieved from Powassan reception.

For information on the process and the CONSENT APPLICATION FORMs are available on the APPLICATION FOR CONSENT SECTION of this website.

Declaration on Consent Application

Powassan Reception is open from 8:30am through 4:30pm - Monday, Tuesday, Thursday, Friday (closed Wednesdays)

If you wish to have your Declaration processed by a Commissioner of Oaths, that service is available by Powssan staff for a fee.

PLEASE CALL FOR AN APPOINTMENT

IMPORTANT re PAYMENT OF FEES

14 Feb 2023

PAYMENT OF FEES TO THE NAPBOARD may only be made via:

CHEQUE

CANADA POST MONEY ORDER

BANK TELLER CHEQUE

CASH PAYMENTS WILL NOT BE ACCEPTED

ABOUT THE PLANNING BOARD

The North Almaguin Planning Board (NAPBoard) is a quasi judicial body for the Unincorporated Townships of East Mills, Hardy, McConkey, Patterson, Pringle and Wilson, and the Incorporated Municipality of Powassan to deliver certain planning services prescribed in the Ontario Planning Act, as delegated by the Minister of the Ontario Ministry of Municipal Affairs and Housing:

Section 53 for land located in the six unincorporated townships identified above

Sections 51, 53 and 57 for land located in the Municipality of Powassan

Until further notice attending the NAPBoard office will require a set appointment. Please contact the NAPBoard by email or telephone..

Information can be submitted at the Powassan municipal office reception or after hours through the drop box on the exterior of the Powassan Municipal Building at 250 Clark Street.

Note you will be required to be screened and also wear a mask to enter the 250 Clark Street municipal building until such time as the Parry Sound Public Health Unit retracts that requirement.

Contact is available by telephone 705-724-6758 or email northalmaguinplanningboard2018@gmail.com